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09-08-2010 - European Union Security Filing Requirement, January 1, 2011

The European Union (EU) is in the final stage of implementing its security data pre-reporting requirement. The security program was originally deployed on a voluntary basis on July 1, 2009 and will become mandatory on January 1, 2011.

In essence, all shipments into the customs territory of the EU, irrespective of their final destination, will be required to be accompanied by an Entry Summary Declaration (ENS). The ENS must be filed at the first customs office of entry and prior to cargo arrival (time frames per mode of transport are provided below).

The obligation to file the ENS falls on the “operator of the active means of transport on or in which the goods are brought into the customs territory of the EU”. Thus, the carrier is responsible for filing the ENS unless they willingly appoint a third party.

While the carrier is obligated to file the ENS, it is the responsibility of the shipper to provide the carrier with the required data (designated below) in a timely manner. Failure to provide complete and timely data will result in containers not being loaded for transport. This will lead to delays and additional cost.

Required ENS Data

  • Shipper and Consignee complete name and address
  • Notify Party name and address (for shipments via a negotiable “to order” bill of lading)
  • Specific description at the item level and a minimum HS Code of 6 digits at item level
  • Container and Seal Number
  • Number of packages and Gross weight
  • UN Dangerous Code (if applicable)

Required ENS Filing Time

  • Containerized Ocean Cargo: 24 hours prior to commencement of vessel loading
  • Air Cargo (flights more than 4 hours duration): 4 hours before arrival at first EU airport
  • Rail and inland waterways:  2 hours before arrival at the EU customs office
  • Trucks: 1 hour before arrival at the EU customs office

Comprehensive information may be obtained via the following link:

Advanced reporting of security data also includes exports from EU member countries.  The enforcement date is January 1, 2011 and the requirement is that an Exit summary Declaration (EXS) be filed with the customs authority. Additional information on the EXS requirement is available via the above link.

Geo. S. Bush & Co., Inc. is well versed in the EU security filing program and several factors need to be pre-determined to accommodate the ENS filing requirement. To ensure your company is compliant with the ENS requirements, please call (503) 228-6501, and/or email: